PHC CS Qualified Signatures prepares companies to comply with this legal obligation independently and securely. Start signing your invoices legally today.
Are you issuing legally valid invoices?
To carry out electronic invoicing in accordance with the law, Companies must sign all invoices and other relevant tax documents on their behalf with a qualified digital signature. In order to ensure their validity, documents can only be signed with a certificate in the company's name.
PHC CS supports your company in complying with this tax requirement.
The legality of electronic invoices and other tax documents depends on the inclusion of a qualified digital signature. This measure guarantees the business the veracity of the issued document.
PHC CS Qualified Signatures allows companies to electronically sign billing documents for private and public entities, from the software and in accordance with the provisions of Decree Law No. 28/2019.
As an integrated solution, PHC CS Qualified Signatures ensures the correct issuance of all documents, providing:
- Seal and qualified digital signature integrated into the ERP;
- Guarantee of issuing invoices and other tax-relevant documents in accordance with legislation.
Are my billing documents signed by a third party valid?
No. All billing documents must be certified and signed in the company's own name, never in the name of third parties, to retain their legal validity – according to the National Security Office's statement.
Can I sign CIUS PT invoices with my qualified seal?
Yes. With PHC CS Qualified Signatures, you can sign invoices in CIUS PT format – for issuing electronic invoices to public administrations and public companies.
What documents should be signed?
The law applies to invoices and other tax-relevant documents, whether in PDF or XML format, sent by email or any other electronic means.
Is your company covered?
The requirement for qualified digital signatures applies to all companies that issue documents electronically, namely:
- Companies that choose to send their invoices in PDF format by email instead of using paper;
- Companies that issue electronic invoices (in structured formats such as XML and other EDI models) that do not transact the documents in scenarios under the European EDI type agreement;
- Private and public companies that invoice Public Administration entities, namely in the CIUS-PT UBL 1.2 format.
What are the benefits of sending invoices electronically?
The advantages for any business are numerous and include the level of savings involved, increased productivity and administrative efficiency (automation of document registration in the case of XML or other structured formats), streamlining of customer relations, greater data accuracy, greater savings in physical space (filing systems for company accounting elements can be fully electronic), greater security and confidentiality of information, easier access to documentation, not to mention the "ecological footprint" issue associated with dispensing with paper printing.
What is the difference between a digital signature and an electronic seal?
Companies need a certificate that identifies them as an entity and, in addition, they also need to guarantee a qualified digital signature to sign documents (electronic seal).
PDF invoices are considered electronic invoices until June 30, 2022
THE Order No. 351/2021-XXII, of November 11, 2021, once again adjusts the deadline for submitting PDF invoices. Until June 30, 2022, PDF invoices may continue to be accepted in place of paper invoices, and will be considered electronic invoices for all purposes provided for by law.
Are advanced certificates suitable for signing?
From January 1st, for an invoice sent electronically to have evidentiary value for legal purposes, only qualified certificates can be used.
How do I check the legality of an invoice?
To ensure the authenticity of your company's billing documents, it's essential to know how to identify the elements that make them legal:
- Certificate and qualified digital signature in the name of the company issuing them;
- Company identification on all documents issued;
- Net price and taxable amounts on the invoice;
- Detailed name of the goods or services provided;
- Invoices dated and numbered sequentially
Discover, in detail, the mandatory requirements for issuing electronic invoices.
